Job Overview
M & A Distributors (Pvt) Ltd is seeking an organized and detail-oriented Administrative & Operations Officer to provide remote administrative and operational support to management and the company’s day-to-day distribution and import activities.
The position will focus mainly on documentation, records, reporting, communication, coordination, and maintaining accurate company information, with additional support for purchasing, inventory, imports, and insurance-related documentation.
Key Responsibilities
• Coordinate and oversee administrative procedures related to purchasing, documentation, records and day-to-day business operations.
• Establish priorities, monitor deadlines and coordinate administrative activities between management, suppliers, customers, dealers and internal teams.
• Prepare and maintain invoices, quotations, reports, correspondence and other business documents.
• Maintain digital filing systems, company records, spreadsheets, databases and administrative trackers.
• Maintain supplier, customer, product, order and inventory records and related administrative controls.
• Assist with purchase orders, purchasing, contracting and other administrative documentation.
• Coordinate import documentation, including commercial invoices, packing lists, shipping documents and import insurance records.
• Review documents for accuracy, follow up on missing information and analyze administrative and operational data to prepare reports and summaries for management.
• Review and maintain administrative procedures and tracking systems to support efficient business operations.
• Coordinate and oversee administrative and operational procedures for management, ensuring company policies, documentation requirements, deadlines and internal controls are followed.
Requirements
• Diploma or degree in Business Administration, Management, Logistics or a related field.
• Previous experience in administration, operations, logistics, purchasing or coordination.
• Good knowledge of Microsoft Excel and Microsoft Office.
• Strong organizational and time-management skills.
• Good attention to detail and accuracy.
• Good written and verbal English communication skills.
• Ability to work independently in a remote environment.
• Ability to maintain confidential company information.
• Experience with imports, distribution, inventory or insurance documentation is an advantage.
Working Arrangement
This is a full time remote position. The successful candidate will work 35–40 hours per week, with the majority of hours scheduled during weekends and some weekday hours, depending on business requirements. Working hours may be adjusted when needed to support company operations and deadlines.
Compensation
LKR 50,000 – 60,000 per month, depending on qualifications, experience and responsibilities.
The final compensation and working arrangement will be discussed with the selected candidate
