Job Title: Part-Time Personal & Project Assistant (Hybrid / Colombo 7)
About the Role
I am an entrepreneur managing a residential renovation project, a business startup, and government administrative tasks. I have recently completed a high-stress project and am structuring my workload to focus on self-care and strategic planning.
I am seeking an organized, calm, and emotionally mature Personal Assistant for 3 to 4 days a week. Your primary role is to act as a reliable liaison, keep my schedule seamlessly organized, and manage day-to-day administrative follow-ups so that operations run smoothly and without tension. This is a low-stress, flexible role during the initial months, with the workload naturally increasing as renovations begin.
Key Responsibilities
* Project Liaison & Communication: Act as the primary, calm point of contact between myself, site workers, contractors, and design teams. Communicate feedback clearly, professionally, and firmly to resolve on-site issues without friction.
* Document & Financial Admin: Neatly file, scan, and digitally organize all project receipts, invoices, BOQs, and corporate documents.
Scheduling & Time Management: Manage my calendar, set reminders for appointments, and help structure my weeks to ensure I have dedicated downtime.
* Government Liaison: Handle and follow up on routine paperwork with government ministries (in-person or over the phone as required).
Required Skills & Qualifications
* Language Fluency: Must be fully trilingual (fluent in spoken Sinhala and Tamil to manage site workers, and fluent in written/spoken English for corporate/ministry documentation).
* High Emotional Intelligence: Exceptional communication skills, a calm demeanor, and the ability to handle stressful situations or difficult contractors with diplomacy and patience.
* Technical Proficiency: Comfortable with digital filing (Google Drive/OneDrive), mobile scanning apps, basic Excel/Google Sheets expense logging, and highly organized communication on WhatsApp.
* Hardware Requirements: Must possess your own laptop and smartphone with a stable internet connection.
* Qualifications: Minimum of a Higher Diploma or equivalent professional certification. Prior experience in project coordination, customer service, or secretarial work is highly valued.
Compensation & Work Logistics
* Schedule: Part-time (3 to 4 days a week). Non-traditional hours (shifts may start later or finish early/late depending on the specific tasks for that day).
* Location: Hybrid. Admin work can be done remotely; in-person days will require meetings in Colombo 7, visits to government offices, or visits to the local renovation site.
* Salary Structure: The job starts at 20,000 LKR for a 3-month probation period because the workload will initially be slow and focused on getting me organized. Once the renovations fully kick off in the fourth month, your pay will increase to 25,000 LKR to match the added responsibility of managing site contractors. All work-related travel will be paid separately on top of this. This project framework is for a duration of one year, with the possibility of extension based on how our startup expands.
