Main Job Roles and Responsibilities of a Court Clerk
1. Court Filing and Documentation
• Preparing, organizing, and filing legal documents in courts and tribunals.
• Lodging plaints, petitions, motions, affidavits, written submissions, appeals, and other pleadings.
• Obtaining certified copies of court orders, Journal Entries, judgments, and proceedings.
• Ensuring documents comply with court rules, formatting, and filing deadlines.
2. Coordination
• Checking daily court lists.
• Informing Counsel about case dates, court numbers, and hearing schedules.
• Coordinating with court staff, registrars, and opposing counsels regarding dates and procedural matters.
• Managing diary entries and maintaining litigation calendars.
3. Case File Management
• Maintaining physical and digital case files.
• Arranging documents chronologically and ensuring completeness of briefs.
• Tracking status of pending cases and updating Counsel regularly.
• Safeguarding confidential legal documents and client information.
4. Liaising with Courts and Government Offices
• Visiting courts, land registries, companies registry, police stations, government departments, and regulatory authorities on behalf of Counsel.
• Following up on filing numbers, notices, summons, warrants, and certified documents.
• Handling administrative correspondence with court officials.
5. Client and Counsel Support
• Assisting clients who visit chambers or office.
• Taking preliminary information and arranging appointments.
• Preparing hearing bundles and briefing files for Counsel before court appearances.
• Assisting during consultations and case preparation.
6. Procedural and Administrative Assistance
• Monitoring limitation periods and court deadlines.
• Arranging service of notices, summons, and legal correspondence.
• Preparing dispatch records and maintaining registers.
• Assisting with billing, court fee payments, and stamp duties where necessary.
