Job Description: Corporate Secretary & Legal Clerk (LAWYERS AND LAW STUDENTS ARE NOT ENCOURAGED TO APPLY)
The Corporate Secretary and Legal Clerk supports the organization’s legal and corporate governance functions by ensuring compliance with statutory and regulatory requirements. This role is responsible for maintaining corporate records, handling regulatory filings, supporting board and management meetings, and providing administrative assistance to the legal department.
Key Responsibilities
Corporate Secretariat & Compliance
Handle ROC (Registrar of Companies) filings and related statutory work
Prepare, review, and file statutory returns, resolutions, and regulatory submissions in a timely manner
Ensure ongoing compliance with corporate laws, regulations, and internal governance policies
Board & Meeting Support
Coordinate board, committee, and shareholder meetings, including preparation of notices, agendas, and supporting documents
Record, draft, and maintain accurate minutes of meetings
Assist in follow-up actions and documentation arising from meetings
Records & Documentation
Maintain and update statutory registers, corporate records, and legal documents
Organize and manage legal files and corporate documentation for easy retrieval
Administrative & Legal Support
Provide general administrative support to the legal department
Assist with drafting, reviewing, and organising legal documents as required
