CEO Secretary supports the CEO by turning ideas, decisions, and priorities into clear actions and completed outcomes. This role is for someone who can bring structure, follow-through, and operational calm to a fast-moving environment.
The ideal person has strong organizational skills, high attention to detail, and the ability to manage tasks, calendars, people, and information on behalf of the CEO. Their job is to make sure nothing slips, everything moves on time, and all priorities stay aligned.
Key Responsibilities
1. Daily Executive Support
•Manage CEO’s calendar, meetings, follow-ups, and commitments with clear reminders and summaries
•Track all tasks, deadlines, and deliverables across multiple projects
•Prepare briefs before meetings and send follow-up actions after
2. Operational Execution
•Turn verbal instructions and voice notes into structured tasks and timelines
•Prepare documents, presentations, proposal drafts, and reports when needed
3. Communication & Coordination
•Write clear emails and messages on behalf of the CEO when required
•Coordinate across multiple teams, suppliers, partners, and clients
•Maintain confidentiality and handle sensitive information with maturity
4. Information & Document Management
•Organize digital files, folders, and project information
•Ensure the CEO can find anything instantly
5. Strategic Follow-Through
• Make sure decisions translate into action
• Identify tasks that are falling behind and push them forward
• Give the CEO quick status updates without overwhelming detail
Skills & Qualities Required
Essential:
• Excellent English (reading, writing, speaking)
• Strong organizational skills
• High attention to detail
• Ability to work independently
• Clear and calm communicator
• Reliable follow-through and consistent execution
• Strong problem-solving ability
• Comfortable with technology, digital tools, and fast-changing environments. We will teach on the tools if required.
Preferred:
• Experience supporting founders or senior leaders
• Experience in tech, operations, or multi-project environments
• Ability to summarize complex topics into simple briefs
• Basic understanding of transport, payments, or software is a bonus
Personality Fit
The right person is:
• Structured but flexible
• Calm even when things move fast
• Good at breaking big ideas into small steps
• Comfortable nudging the CEO when reminders are needed
• Emotionally mature and trustworthy
• Someone who enjoys bringing order to chaos
What This Role Solves
This role is designed for a CEO who has strong vision and decision-making ability but needs support in:
• Execution
• Timing
• Follow-through
• Organization
• Tracking and reminders
The Executive Operations Partner acts as the grounded support that keeps everything moving at the right pace.
