Job Title: Administrative Assistant & Accountant
Reports To: Managing Partner
Position Type: Full-Time
Summary: You will support daily office operations while managing core accounting tasks. This role requires strong organizational skills, attention to detail, and proficiency in financial record-keeping to keep business operations and finances running smoothly.
Key Responsibilities
Accounting Duties: Process client invoices, monitor accounts payable, and manage client billings or accounts receivable. Perform monthly bank reconciliations and track cash flow. Prepare routine financial reports, expense summaries, and assist with budget tracking.
Maintain organized physical and digital financial records for audits.
Administrative Duties: Handle incoming phone calls, emails, and general correspondence.
Manage office supply inventory and place orders when needed.Coordinate meeting schedules, book travel arrangements, and manage calendars.Assist with onboarding paperwork and basic human resources tasks.
Qualifications & SkillsEducation: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, AAT or a related field.
Experience: 1 to 3 years of proven experience in an office support or accounting role.
Technical Skills:Proficiency in accounting software (e.g., QuickBooks, Xero).
Strong command of Microsoft Office Suite (Excel, Word, Outlook).
Soft Skills: Excellent verbal and written communication skills. Strong organizational and time-management abilities with the capacity to handle competing priorities. High level of integrity and discretion when dealing with confidential financial data.
