An Account Assistant provides foundational administrative and clerical support to the finance department. They ensure financial transactions are accurately recorded, documents are organized, and daily accounting operations run smoothly.Key ResponsibilitiesData Entry: Input daily invoices, receipts, expenses, and bank transactions into accounting software accurately.Accounts Payable: Verify vendor invoices against purchase orders, flag discrepancies, and prepare payment vouchers.Accounts Receivable: Issue invoices to clients, log incoming payments, and send polite payment reminders for overdue balances.Bank Reconciliation: Match monthly bank statements with internal ledgers to identify and resolve discrepancies.Document Management: Maintain organized physical and digital filing systems for tax records, receipts, and financial contracts.Administrative Support: Answer billing inquiries via phone or email and assist senior accountants with monthly report preparation.Required Skills & QualificationsNumerical Accuracy: Strong attention to detail to identify data entry errors and reconcile balancing figures.Software Proficiency: Basic familiarity with accounting platforms (e.g., QuickBooks, Xero, Tally) and strong MS Excel skills.Basic Accounting Knowledge: Clear understanding of double-entry bookkeeping, debits, credits, and basic financial terms.Organization: Ability to manage multiple administrative tasks, prioritize deadliness, and keep paperwork orderly.Communication: Clear, professional written and verbal communication for interacting with vendors, clients, and internal teams.Education: Bachelor’s degree in Accounting, Finance, Commerce, or a foundation-level professional qualification (e.g., AAT, ACCA/CIMA operational level).Working ConditionsOffice-Based: Primarily a desk-based role operating within standard corporate or retail office environments.Structured Hours: Typically follows regular Monday-to-Friday business hours, with occasional overtime during financial year-end periods.Please let me know if you are drafting a job advertisement to recruit an assistant, or if you are tailoring a resume to apply for this position.
